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Student Status

The next Student Status Committee meeting willl be held on the 28th June 2017. (The deadline for Applications for this meeting is Friday 23rd June 2017 at 12:00).  See Schedule tab (left panel) for the Schedule of Meetings.

If you have any queries or need more information please email the Student Status contact point ssc@ul.ie and will endeavor to respond to you as soon as possible.

A student can make an application to the Student Status Committee provided that they are current UL students for at least one set of exams, regardless of outcome. The Student Status Committee meets three times yearly in February, June/July & September. There are at present 29 Student Status Committees and the Courses dealt with by each committee can be accessed here SSC Courses

The Student Status Committee reviews the following applications 

  • Re-admission
  • Leave of absence
  • Internal Transfer
  • Exemptions from modules, Co-op and Erasmus
  • Appeals against Academic Council grading Committee decisions
  • Review of students records who have completed a link-in module

Click here for the deadlines for Submission of the above requests SSC Important Dates

To download an application form, click on the forms link on the left of this page.
The Forms are available in both English and Irish.

Readmission
Any student can apply for readmission to a course provided they were current for one set of exams. If a student is told to repeat a year / semester in one academic year and does not repeat in that period, they must apply for readmission.

 

It is a requirement of the University for certain programmes that students will be required to undergo a Garda Vetting process. This requirement is due to the external placement element of the programme which will bring the student into a position of trust and may involve unsupervised access to students and/or vulnerable adults.

Click here for a list of programmes where Garda Vetting is a requirement. 

 

Students seeking readmission to the University are required to make their application to the Student Academic Administration before the following deadlines:
* Autumn semester re-entry - Apply to the July SSC
* Spring semester re-entry - Apply to the September SSC

 

 

Leave of Absence
A Student can apply for a leave of absence provided they meet the following criteria:

  1. Students must have completed one full semester at UL
  2. Students cannot be carrying any deficient grades(this may be wavered due to medical reason)

The following are reasons why a leave could be granted
Certified Illness, Financial Hardship, Family Bereavement, Psychological, emotional or social problems or vocational uncertainty.

 

Students should lodge Leave of Absence applications with Student Academic Administration before the end of the semester preceding that in which they intend to take leave:
* Student requesting Leave of Absence from September to September - Apply to the July SSC
* Student requesting Leave of Absence from January to January - Apply to the September SSC

 

Returning from Leave of Absence

A minimum of a month prior to your return to college following a 1 year leave of absence you are now required to complete the Leave of Absence Recommencement Form in conjunction with the Course Leader of your programme.  The form must be signed off by the Course Leader before sending to the Student Academic Administration Office for processing.

 


Internal Transfer

A Student can apply for an internal transfer provided the following criteria are met.

  1. The student has been a current student for one semester
  2. The receiving College or Department offers places under the Internal transfer mechanism
  3. The student has attained the CAO points for the course he/she wishes to transfer into.

If a Student does not have the required CAO points, the students CAO points must be within 20 points of the required CAO points and the students QCA must be 2.60 or greater with no deficient grades. Point 1 & 2 must also be adhered to.

 

It is a requirement of the University for certain programmes that students will be required to undergo a Garda Vetting process. This requirement is due to the external placement element of the programme which will bring the student into a position of trust and may involve unsupervised access to students and/or vunerable adults.

Click here for a list of programmes where Garda Vetting is a requirement. 

 

Students should lodge Internal Transfer applications with Student Academic Administration before the end of the semester preceding that in which they intend to enter a new programme of study:
* Internal Transfer commencing in Autumn Semester - Apply to the July SSC
* Internal Transfer commencing in Spring Semester - Apply to the September SSC

 

Exemption
Students can apply for exemptions in modules or placements, documentation must attached to exemption application, which will clearly state why the exemption. E.g. transcript or in the case of Co-op a CV.

 

Students who have to repeat a year or semester are not entitled to seek exemptions.

If students are seeking an exemption from Co-op & Erasmus which run over 1 full year, they may skip from yr 2 sem 1 to Year 3 sem 2, if the exemption is granted. These Students must inform SAA prior to Student Status meeting if they wish to skip the year.

Applications for an exemption in an individual module should be made to the Student Academic Administration Office before the commencement of the semester in which the module is due to be taken.
Example:
* Exemption for Autumn Semester module - Apply to the July SSC.
* Exemption for Spring Semester module - Apply to the September SSC.

 


Applications for an exemption from CoOperative Education Placement should be made in conjunction with the CoOp Office (as detailed on the relevant form).  The application should be lodged to the Student Academic Administration Office at least two semesters prior to the one for which exemption is being sought and must have the signed approval of the relevant Co-op Manager.
Example:
* Exemption for CoOperative Education placement commencing in January - Apply to July SSC
* Exemption for CoOperative Education placement commencing in September - Apply to the February SSC.

 

Applications for an exemption from Off Campus Placement / Erasmus should be made in conjunction with the Erasmus Academic CoOrdinator/Course Leader (as detailed in the relevant form and guidelines).  The application should be lodged to the Student Academic Administration Office at least two semesters prior to the one for which exemption is being sought.
Example:
* Exemption for Erasmus commencing in January - Apply to July SSC
* Exemption for Erasmus commencing in September - Apply to the February SSC.

 

 

Appealing Academic Council Grading Committee
A student who wishes to appeal an Academic Council grading decision must send the appeal in writing to SAA prior to the Student Status Meeting. Please note that Academic Regulations cannot be broken regardless of appeal.

 

Applications for an appeal against the decision made by the Academic Council Grading Committee must be submitted by the deadline stated in the correspondence received from the Academic Council.

Link-In Students
Any student who has completed a link-in module over an academic semester or year and does not meet the minimum progression requirement (QCA of 2.00 or higher with no deficient grades) will be reviewed by the Student Status Committee. Following this review the Committee may recommend repeats, link in again or discontinue.

 

If the link in module is successfully completed and the student has met the minimum requirements for progression (QCA 2.00 or higher with no deficient grades) they may progress to the next year of the course automatically.

Faq's
If you have any other queries or requests for information please refer to the Frequently Asked Quesions document attached.
SSC Frequently Asked Questions.doc

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