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Referencing & EndNote

Online Referencing Guide - EndNote Desktop - EndNote Web - Exporting References from Databases - Frequently Asked Questions -How to Guides - EndNote Training and Support 

 

 

 

Online Referencing Guide

The Glucksman Library has compiled an online referencing guide to help students with referencing. This set of resources provides information on:

·         The Library's Cite It Right Guide to Harvard Referencing Style, 2nd ed.

·         Online Tutorials on citing and referencing using Harvard UL.

·         Guidelines on particular referencing styles

·         How to reference specific types of research material

·         Citation generators

 

 

EndNote Desktop

EndNote is a bibliographic management software program which allows you to create your own reference database and then to use that database to generate a bibliography in your papers, books and theses. It is available in Desktop and Web versions. You can use EndNote Desktop to make detailed formatting changes, export directly from databases and create bibliographies in Word.

The UL Research Support Librarian offers regular Introduction to EndNote classes*. The class covers:

  • Creation and management of EndNote libraries
  • Working with Word
  • Exporting from databases to EndNote
  • EndNote Web for Researchers

Indexed slides from the Introduction to EndNote class are available to view or download  

introduction to endnote class

 

Installing EndNote Desktop

We have recently upgraded to EndNote version X5 on the UL campus build. To find EndNote in your Program files, or to install EndNoteX5 go to:
Start > Programs > Specialist Software > EndNote Version X5

If you have a UL owned PC, Mac or laptop that does not have EndNote installed, you may be able to borrow an installation disk from the library. Ask at the library information desk.

To purchase a personal copy for your PC, Mac or laptop, go to the Adept Science website. To avail of the UL discount you would need to be on campus so that the IP address is recognised as the University of Limerick. Go to www.adeptscience.co.uk/a4e , in the "Enter the Adept4Education Web Store" box, click "Login Now!" and choose the version of EndNote which you require.The cost is roughly €80. 

What's new in EndNote 

 

 

EndNote Web

EndNote Web is available to all UL staff and students.  It allows you to access your EndNote library from any PC with an internet connection and to create bibliographies in Word.

Creating an EndNote Web account.

When you first sign up and create an EndNote Web account you must be on-campus. Once you have created your account you will be able to use EndNote from anywhere once you have a PC with Internet access.  To create an account go to https://www.myendnoteweb.com/ and click sign up.

EndNote Web Online Tutorial

 

 

 

 Frequently Asked Questions

EndNote Desktop FAQs

EndNote Web FAQs

 

 

 Exporting references from databases.

Instructions on how to export references from the following selected databases are below. 

ACM Digital Library BioMed Central Cochrane Library Ebscohost

Emerald

Google Scholar

MathSciNet

Oxford Journals

Oxford Scholarship Online

Project Muse

Proquest

Proquest Dissertations and Theses

PubMed

PubMed Central

JSTOR

Sage

ScienceDirect

 SpringerLink

Taylor and Francis

Web of Science

The majority of databases support export to EndNote. If your database is not listed above you can either check the EndNote website for instructions or contact Ashling.hayes@ul.ie

 

ACM Digital Library

  1. Conduct your search.
  2. Select full citation to view an item you want to download.
  3. Click the link to display EndNote format.
  4. Save this as an EndNote Import file.
  5. In endnote go to File/Import.
  6. Select the saved file and the EndNote Import filter.
  7. Click import.
  8. Your references will appear in an Imported References folder.

 

BioMed Central

  1. Log on to BioMed Central (you must register to use this database)
  2. Conduct your search.
  3. Select your items.
  4. At the top of the page is Send options.  Choose Selected Items from the dropdown list and either EndNote + Abstract or EndNote no Abstract from the other dropdown list.
  5. Click Send
  6. Save the file as an EndNote Import file.
  7. In EndNote go to File / Import.
  8. Select the saved file and the EndNote Import filter.
  9. Click import.
  10. Your references will appear in an Imported References folder.

 

Cochrane Library

  1. Conduct your search.
  2. Select your items.
  3. Click on Export Selected Citations.
  4. Select Abstract and Citation and your computer type (PC, MAC, UNIX)
  5. Save as a text (.txt) file.
  6. In EndNote go to File / Import.
  7. Select the saved file and the Cochrane Library (Wiley) filter.
  8. Click import.
  9. Your references will appear in an Imported References folder.

 

Ebscohost

  1. Conduct your search.
  2. Select your records by clicking Add to Folder.
  3. Click Folder View at the right of the screen.
  4. Select all or select items to export.
  5. Click the Export icon.
  6. Select Direct Export to EndNote or Direct Export to EndNote Web.
  7. Click Save.
  8. Select EndNote or EndNote Web.
  9. EndNote will open and your results will appear in an Imported References folder.

 

Emerald

  1. Conduct your search.
  2. Select your records.
  3. Go to the Marked List.
  4. Click on Download.
  5. In the browser go to File / Save as... and save the page as a text (.txt) file.
  6. In EndNote go to File / Import.
  7. Select the saved file and the Emerald filter. 
  8. Click import.
  9. Your references will appear in an Imported References folder.

 

Google Scholar

  1. In Google Scholar open the Scholar Preferences page.
  2. Scroll down to the Bibliography Manager section
  3. If using EndNote Desktop click on the button next to "Show Links to Import Citations Into"... and select EndNote from the dropdown box.
  4. If using EndNote Web click on the button next to "Show Links to Import Citations Into"... and select Refman from the dropdown box.
  5. Click Save preferences.
  6. Conduct your search.
  7. Click the Import Into EndNote link under the citation you want to save.
  8. Click Open.
  9. Your references will appear in an Imported References folder.

  

JSTOR

  1. Conduct your search.
  2. Click on Except this Citation under the item you would like to save.
  3. Select EndNote, ProCite,...
  4. Click Open.
  5. Select EndNote or EndNote Web.
  6. Your references will appear in an Imported References folder.

 

MathSciNet

  1. Conduct your search.
  2. Select your items.
  3. Select Citations (EndNote) from the dropdown box at the top of page.
  4. Click Retrieve Marked.
  5. Go to File / Save as... and save your results as a text (.txt) file.
  6. In EndNote go to File / Import.
  7. Select your saved file and the EndNote Import filter.
  8. Click Import.
  9. Your references will appear in an Imported References folder.

 

Oxford Journals

  1. Conduct your search.
  2. Select your items.
  3. At the top of screen it says "For checked items below:", select the download to Citation Manager radio button.
  4. Click Go.
  5. Click Dowload All Selected Citations to Citation Manager.
  6. Click EndNote.
  7. Click Open.
  8. Your references will appear in an Imported References folder.

 

Oxford Scholarship Online

  1. Conduct your search.
  2. View an item record.
  3. Click on Citation Export at left of screen.
  4. Click on EndNote.
  5. Select EndNote and click OK.
  6. Your references will appear in an Imported References folder.

 

Project Muse

  1. Conduct your search.
  2. From the results list, select references: click on 'save citation' below the cover image.  
  3. Click the orange 'Save Citations' at the top of the screen.
  4. Click 'Export Saved Citations' link on the left hand side of the screen, positioned under Search History.
  5. Select the 'Export to EndNote' orange button.
  6. Save the File as a RIS (.ris) file.
  7. In EndNote go to File / Import.
  8. Select your saved file and the Reference Manager (RIS) filter.
  9. Click Import.
  10. Your references will appear in a Imported References folder.

 

Proquest

  1. Conduct you search.
  2. Select items by placing a tick in the box beside each item.
  3. Click Export
  4. Select EndNote and click Continue.
  5. Save the File as a text (.txt) file.
  6. In EndNote go to File / Import.
  7. Select your saved file and the Reference Manager (RIS) filter.
  8. Click Import.
  9. Your references will appear in a Imported References folder.

 

Proquest Dissertations and Theses

  1. Conduct your search.
  2. Select your items.
  3. Click Export at the top of citations.
  4. Click Export Directly to ProCite, EndNote or Reference Manager.
  5. Select EndNote or EndNote Web and click OK.
  6. Your references will appear in an Imported References folder.

 

PubMed

  1. Conduct your search.
  2. Select your items.
  3. Click Send to...
  4. Select File
  5. Select Medline as the format.
  6. Click Create file.
  7. Save as a text (.txt) file.
  8. In EndNote go to File / Import.
  9. Select your saved file and the PubMed (NLM) filter.
  10. Click Import.
  11. Your references will appear in an Imported References folder.

 

PubMed Central

  1. Conduct your search.
  2. Select your items.
  3. Click on Display MEDLINE.
  4. Click Send to... File.
  5. Save the file as a text (.txt) file
  6. In EndNote go to File / Import.
  7. Select your saved file and the PubMed (NLM) filer.
  8. Click Import.
  9. Your references will appear in an Imported References folder.

 

Sage

  1. Conduct your search.
  2. Select your items.
  3. Click on Add to my Marked Citations.
  4. Select Email / Download / Save / Print  My Marked Citations.
  5. Click Go.
  6. Select Citation and Abstract.
  7. Click Export / Download to Citation Manager.
  8. Click EndNote format.
  9. Click Open.
  10. Your references will appear in an Imported References folder.

 

ScienceDirect

  1. Conduct your search.
  2. Select your items.
  3. Click Export citations.
  4. Select Citations and Abstracts and RIS format.
  5. Click Export.
  6. Select EndNote or EndNote Web and click OK.
  7. Your references will appear in an Imported References folder.

 

SpringerLink

  1. Conduct your search.
  2. Select your items by clicking on Add  to Marked Items.
  3. Click on Marked Items under My Menu at left
  4. Click on the download icon (left icon at the top right).
  5. Select the content you would like to save then click on RIS.
  6. Click Open.
  7. Select EndNote or EndNote Web and click OK.
  8. Your references will appear in an Imported References folder.
  9. Note: This works well for journal articles but loses some information for other formats.

 

Taylor and Francis

  1. Conduct your search.
  2. Select your items by placing a tick in the box beside them.
  3. In the dropdown box titled 'Choose an action' select 'Download citation'
  4. Select the format RIS.
  5. Select the information you require in each citation.
  6. Click Download citations.
  7. Click Open when it asks if you want to Open or Save the file.
  8. Select an EndNote Library if you don't already have one open.
  9. You references will appear in an Imported References folder.

 

Web of Science

  1. Conduct your search.
  2. Select your items.
  3. Click on Save to EndNote, RefMan, ProCite.
  4. Select EndNote or EndNote Web and click OK.
  5. Your references will appear in an Imported References folder.

 

 

 

 

 EndNote How to Guides

  • Link to Articles and other E-Resources while Off-Campus

    Add Harvard UL citation style to EndNote Desktop

    Add UL library catalogue search to EndNote Desktop

    How to add the Cochrane filter to EndNote Desktop

    How to transfer Refworks to EndNote

    Use Endnote when you're not at your desktop computer

    References appearing as code instead of text? How to resolve this 

    Use both EndNote web and EndNote Desktop in a word document

     

    Linking to Articles and other E-Resources while Off-Campus

    You may have URLs/links to articles or ebooks in your EndNote desktop or Web libraries which work perfectly on campus but when off campus you are asked to log in, even if you have already logged in via ezproxy. This is because when you log in off campus, the URL of every library resource you see is automatically altered to include "proxy.lib.ul.ie". This tells the database provider that you are affiliated with UL and are entitled to full text as normal.

    If you click a URL such as http://isc.sagepub.com/content/42/2/78, on campus you will be able to access the article but off campus you will be asked to log in because you are not recognised.

    To Gain access to the fulltext follow the steps below.

    This will also work for DOIs (Digital Object Identifiers) which are stable URLs to the same publisher URLs. For example, the above article can be found using the DOI 10.1177/10534512060420020601, i.e. http://dx.doi.org/10.1177/10534512060420020601 or off campus at http://proxy.lib.ul.ie/login?url=http://dx.doi.org/10.1177/10534512060420020601.

     

    Adding Harvard UL citation style to EndNote Desktop

     When you download EndNote Desktop for the first time you may not have Harvard UL citation style in your style manager. You will have to download the style following the steps below.

     To create a reference list or bibliography in line with the UL Harvard Referencing Guidelines

    • Click here for the Harvard UL style, and "Open" to unzip the file
    • If you double click the unzipped Harvard UL.ens file, the Harvard UL style will open in EndNote
    • Move the style to your C:/Program Files/ EndNote X5/ Styles folder
    • In EndNote, go to Edit > Output Styles > Open Style Manager
    • Scroll to Harvard UL
    • Tick to Select
    • At the top left of your screen, where the current style is displayed, click the arrow
    • Choose Harvard UL

     

    Adding UL library catalogue search to EndNote Desktop

    To import records from the UL library catalogue via the EndNote Online Search feature

    • Click here for the UL library catalogue connection file, and "Open" to unzip the file
    • If you double click the unzipped University of Limerick Library Catalogue.enz file, the connection file will open in EndNote
    • Move the file to your C:/Program Files/ EndNote X5/ Connections folder
    • In EndNote on the left hand panel, under "Online Search", click "more..."
    • From the list, select University of Limerick Library Catalogue (NOT U Limerick)
    • Click "Choose"  
    • Search the catalogue using the fields in the bottom panel

     

    How to add the Cochrane filter to EndNote Desktop

    For instructions on exporting from the Cochrane Library and from all the other library databases to your EndNote Library, see above.

    To install the Cochrane filter referred to in those instructions (with thanks to the Library of the University of South Queensland who created the filter):

    • Click here for the Cochrane filter, and "Open" to unzip the file 
    • If you double click the unzipped Cochrane filter.enf file, the filter file will open in EndNote
    • Move the file to your C:/Program Files/ EndNote X5/ Filters folder
    • To import records from Cochrane, > File > Import > File
    • From the "Import Options" drop down menu, select "Other Filters..."
    • Select CochraneUL from the list
    • Click "Choose" and then continue your import as usual

    Transferring Refworks to EndNote

    To transfer references from RefWorks to your EndNote Library, follow the instructions here.

     

    Use Endnote when you're not at your desktop computer. 

     To use your EndNote Desktop library when you are away from your computer it is best to transfer your library to EndNote web. References can be transferred from EndNote Desktop to EndNote web and vice versa. Instructions on how to do this are below.

    ·         Create an EndNote web account at https://www.myendnoteweb.com/ and click sign up. You must sign up for an account while on campus, after that you can access your EndNote web account from anywhere in the world.

    ·         In EndNote Desktop on the left hand navigation pane under Endnote Web click on Configure

    ·         In the popup box Input your endnote web email and password

    ·         Click ok

    ·         Choose your transfer options. You can choose to transfer from EndNote Web to Desktop or vice versa. You can also transfer selected sets of references.

    ·         To use the Cite While You Write feature in EndNote Web you must download the toolbar from your EndNote Web account.

    ·         The toolbar is available under the options tab in EndNote Web.  

     

    References appearing as code instead of text? How to resolve this

    EndNote: Viewing code like { ADDIN EN.CITE..instead of the citations
    What you are seeing is the hidden field codes in Word, which is the hidden code EndNote uses to hold the reference information for your formatted citations. To fix the problem:

    Quick Fix: Hit ALT+F9 (Option+F9 on Mac) on your keyboard to toggle field codes. If you are still seeing the codes, proceed with the longer steps below.
    On Windows: 

    1. Word 2000/2002(XP)/2003:
      In Word, go to the "Tools" menu, and select "Options."
      Here, on the "View" tab, uncheck the box named "Field Codes".
      Click "OK".
      The document should now appear normal.
    2. Word 2007/2010:
      Word 2007: go to the Office icon in the upper left, and click "Word Options" at the bottom of this window.
    3. Word 2010: go to the "File" option in Word 2010, and click "Options" at the bottom of this window.
      Click on the Advanced option on the left hand side and scroll down to the section titled "Show Document Content."
      Uncheck the item titled "Show field codes instead of their values" and click OK.
      The document should now appear normal.
    4. On a Macintosh:
      In Word, go to the "Word" menu, and select "Preferences".
      Here, on the "View" menu, uncheck the box named "Field Codes".
      Click "OK".
      The document should now appear normal.
      This setting is a universal setting for Word, so making this change should fix any documents that are currently displaying the field codes. 

     

    Using both EndNote web and EndNote Desktop in a word document.

    It is possible to start a document in EndNote Web and then continue using it with EndNote desktop, but there are a few things you should keep in mind:

    • If you have EndNote X or later and are using the EndNote Web Cite While You Write (CWYW) tools, you will need to swap to the EndNote X or later (CWYW) Desktop tools.
    • To do so, in Word 2003/2004/2008/2011 go to "Tools > EndNote Web > Cite While You Write Preferences".
    • In Word 2007/2010, Go to the "EndNote Web" tab and choose Preferences. Choose the Application option for EndNote and click OK.
    • You need to make sure you have all the references from your EndNote Web folder in your Desktop application.

     

     

     

     

    ENDNOTE TRAINING AND SUPPORT

    The UL Research Support Librarian offers regular Introduction to EndNote classes.  For information and registration, contact Anne.ODwyer@ul.ie,  Research Training Coordinator, Graduate School, ext. 2672. To make an appointment for individual advanced EndNote training contact ashling.hayes@ul.ie ext. 2038.

    The Help feature that is part of the EndNote programme (click the ? in your EndNote Library or on the EndNote toolbar in Word) provides clear, indexed help. The EndNote website at www.endnote.com provides good support for both desktop and web versions.  Click Support and Services, and check the FAQs at the top of the page.

    Contact Ashling Hayes, Research Support Librarian with EndNote queries: ashling.hayes@ul.ie, 061 202038.

     

     

     

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